Free Property Management Proposal Template
A property management proposal is won on trust and lost on fee surprises. Owners want to know exactly what percentage buys what service — leasing, maintenance coordination, statements, evictions. This template lays out the full fee schedule so nothing surfaces later.
What a winning property manager proposal includes
1.Property & Owner Goals
The property (units, type, condition) and what the owner actually wants: max rent, min vacancy, zero 2am phone calls. Write it down — it's your north star when decisions come up.
2.Management Services
The monthly-fee inclusions: rent collection, tenant communication, maintenance coordination, inspections with frequency, monthly statements. Specific inclusions make your fee comparable and defensible.
3.Leasing & Tenant Placement
Marketing, screening criteria (credit, income multiple, references), showing process, and lease execution — with the placement fee stated here, next to the work it buys.
4.Maintenance & Repairs
Your approval threshold (e.g. repairs under $300 handled, above quoted first), emergency authority, vendor markup policy if any, and owner reserve requirements.
5.Fee Schedule
Every fee in one table: monthly %, placement, renewal, eviction coordination, vacancy fee if any. A complete table reads as honesty; a short one reads as hidden fees.
6.Term & Termination
Agreement length, notice period, early-termination terms, and the handoff you commit to (deposits, keys, records) if they leave. Confidence in the exit sells the entry.
Skip the template — generate a finished proposal in 30 seconds
BidSimple writes a complete, branded proposal from a short description of the job — your services, your rates, ready to send and e-sign. Free, no credit card.
Generate My Proposal — FreePricing tips for property managers
- ✓Publish the full fee schedule rather than teasing a low headline percentage — owners burned by nickel-and-dime managers actively shop for transparency.
- ✓Tiered service levels (essential vs. full-service) capture both the hands-on owner and the fully-absent one at appropriate prices.
- ✓Charge renewal fees at a fraction of placement (25–50%) — retention work is real work, and free renewals subsidize churn.
Frequently asked questions
What does a property management fee usually include?
Typically rent collection, tenant relations, maintenance coordination, inspections, and owner statements for 8–12% of collected rent. 'Collected' matters — managers paid on billed rent get paid on vacancies they didn't fill.
Should tenant placement be a separate fee?
Yes — typically 50–100% of one month's rent, covering marketing, screening, and lease-up. Bundling it into the monthly fee punishes long-tenancy performance and rewards churn.
How do owners evaluate a property management proposal?
They compare the fee schedule completeness, your maintenance approval threshold, and your vacancy performance claims. Provide all three unprompted and you're ahead of most local competition.
Skip the template — generate a finished proposal in 30 seconds
BidSimple writes a complete, branded proposal from a short description of the job — your services, your rates, ready to send and e-sign. Free, no credit card.
Generate My Proposal — Free